The S.E.C.U.R.E. Method To Stop Phishing E-mails

The S.E.C.U.R.E. Method To Stop Phishing E-mails

Phishing attacks are the most common cybercrime attack for one reason…they work. Every day, over 3.4 billion spam e-mails reach unsuspecting users’ inboxes. Phishing e-mails have held the top spot as the most frequent form of attack for years because they’re easy to implement, easy to scale and continue to fool people. AI tools like ChatGPT are now making it even easier for cybercriminals to create e-mails that look and sound like they’re coming from humans instead of bots and scammers. If you’re not careful, the effects of phishing scams can be detrimental.

Since it’s Cybersecurity Awareness Month and phishing e-mails are one of the top causes of attacks, we created this simple guide to help you and your team successfully identify phishing e-mails and understand why it’s so important to do so.

What can happen? Here are 4 significant dangers associated with phishing attacks:

1. Data Breaches

Phishing attacks can expose your organization’s sensitive information to cybercriminals. Once your data is exposed, hackers can sell it on the dark web or hold it for ransom, demanding thousands, millions or even more for its return – and they likely won’t return it anyway. This can result in financial and legal repercussions, damage to your reputation and loss of customer trust.

2. Financial Loss

Cybercriminals often use phishing e-mails to steal money directly from businesses. Whether it’s through fraudulent invoices or unauthorized transactions, falling victim to phishing can have a direct impact on your bottom line.

3. Malware Infections

Phishing e-mails can contain malicious attachments or links that, when clicked, can infect your systems with malware. This can disrupt your operations, lead to data loss and require costly remediation efforts.

4. Compromised Accounts

When employees fall for phishing scams, their accounts can be compromised. Attackers can then use these accounts to launch further attacks or gain unauthorized access to sensitive company data.

And the list goes on. However, there are actions you can take to prevent becoming the next victim of a phishing attack.

Here is the S.E.C.U.R.E. Method you and your employees can use to help identify phishing e-mails

S – Start With The Subject Line: Is it odd? (e.g., “FWD: FWD: FWD: review immediately”)

E – Examine The E-mail Address: Do you recognize the person? Is the e-mail address unusual? (e.g., spelled differently) or unknown (not the one they usually send from)?

C – Consider The Greeting: Is the salutation unusual or generic? (e.g., “Hello Ma’am!”)

U – Unpack The Message: Is there extreme urgency to get you to click a link or download an attachment or act on a too-good-to-be-true offer?

R – Review For Errors: Are there grammatical mistakes or odd misspellings?

E – Evaluate Links And Attachments: Hover over links before you click them to check the address, and do not open attachments from anyone you don’t know or weren’t expecting to receive mail from.

It’s also important to have a cybersecurity expert monitor your network and eliminate e-mail spam before your employees can make a mistake. Make sure you’re taking proper precautions to protect your network. These phishing attacks work and happen all the time. We don’t want YOU to be the next victim.

If you need help training your team on cybersecurity best practices or implementing a robust cybersecurity system, or just want a second set of eyes to examine what you currently have in place and assess if there are any vulnerabilities, we are ready to help. Call us at 216.800.7800 or click here to book a call with our team.

The End Is Almost Here! Windows 10 Will No Longer Be Supported As Of October 2025

The End Is Almost Here! Windows 10 Will No Longer Be Supported As Of October 2025

 

Important News: Microsoft will NO LONGER support Windows 10 after October 2025! While these PCs will still work after the official end date of October 14, 2025, Microsoft will no longer provide product key free services that keep your device working properly and securely. These services include:

  • Security updates
  • Non-security updates
  • Technical support

Why Is This Important For Business Owners?

  1. Security Risks: Without regular updates, your computer will become more vulnerable to viruses, malware and hackers. This could put your business data at risk, which is why upgrading to a newer version of Windows is crucial.
  2. Software Compatibility: Many software programs are updated regularly to work with the latest operating systems. After Windows 10 reaches its end of life, some of your favorite programs might not work as smoothly or could stop working altogether.
  3. Compliance Issues: If your business deals with sensitive information or follows strict regulations, using an outdated operating system could lead to compliance issues. It’s important to stay current to avoid potential fines or legal problems.

What Are Your Options?

Microsoft encourages users to migrate to the latest version before the end-of-life date. This can present challenges for some PC owners, as not all devices currently running Windows 10 are compatible with Windows 11. If you try to upgrade one of those PCs to Windows 11, but the device does not meet the stringent hardware requirements of the new software, you’ll encounter an error message.

If your device isn’t compatible with Windows 11, you have a few options. You can:

  • Buy a new PC that is compatible
  • Pay for Microsoft’s Windows 10 security updates (available for up to three years but no longer free!)
  • Switch from the Windows operating system to Linux
  • Try to upgrade “incompatible” PCs, using a technical loophole
  • Ignore the deadline and put your business at risk (we do NOT recommend this one!)

Whatever you decide, make sure to back up your data! Before making any changes, always back up your important files. This ensures that nothing gets lost during the upgrade process.

Planning Ahead

It’s important to be proactive about the transition. There has been some discussion that Microsoft will extend the deadline, but that’s not a strategy you want to bet your business on. You don’t want to wait to take action until you’re out of options and your business is at risk because you no longer have security protection.

The best step is to work with your IT provider to determine what option makes sense for your organization. If your computers are fairly new, paying for ongoing security updates might make sense. If your devices are older and nearing the end of their life anyway, new PCs could be the way to go. An experienced IT team or a tech consultant can help you with the upgrade process. They can make sure everything runs smoothly and minimize any downtime for your business.

If you’re looking for someone to guide you in making the right decision, get in touch with our team to schedule a FREE 10-Minute Discovery Call. During this quick conversation, we’ll be able to map out the next steps to take to start transitioning to Windows 11 efficiently. To schedule, call us at 216.800.7800 or click here.

 

 

 

What Happened with that Microsoft Outage in July?

What Happened with that Microsoft Outage in July?

When 8.5 million Windows devices, including those at airlines, banks and hospitals, suddenly displayed the “Blue Screen of Death,” people began to panic. “We are under a cyber-attack!” most speculated. Fortunately, that was not the case, but the real reason behind the outage is alarming and something every business owner should be concerned about.

 

So, What Happened?

On July 19, 2024, millions of Windows devices crashed, triggering an endless reboot cycle and an unresolvable blue screen. This issue caused massive global disruptions. Airlines had to ground flights, leaving thousands of passengers stranded in airports and unable to book new routes home. Electronic health record software was knocked offline, forcing providers to cancel or delay nonemergency procedures, surgeries and medical visits. Several major banks also went offline, leaving customers unable to access their accounts. These were just some of the significant issues caused by what is now labeled the largest IT outage in history. Almost brings back those Y2K fears, doesn’t it?

 

If It Wasn’t A Cyber-Attack, What Caused It?

Many worried that the outage was due to a cybersecurity attack, but the source of the problem was a botched software update from CrowdStrike, a leading cybersecurity company. The team behind their endpoint detection and response (EDR) platform, Falcon, configured what should have been a routine sensor update. This update, specifically for Microsoft Windows, unknowingly had a flaw, and due to its tight integration with Windows OS, it resulted in widespread system crashes when it was pushed through.

 

How could a multibillion-dollar organization release an update with such a serious flaw? Representatives for the company later explained that it was due to a gap in their testing software. The issue stemmed from a flaw in the content validator tool, which failed to detect the problem in the update, leading engineers to believe everything was ready for release. As a result, the update forced Windows systems to enter an endless reboot cycle, displaying the infamous Blue Screen of Death.

 

As the situation unfolded, CrowdStrike immediately acted to fix the issue, but the damage was already done. Reports from insurers now estimate the outage will cost US Fortune 500 companies upward of $5.4 billion.

 

Why Should This Concern You?

This event reinforces how integrated technology is in our lives and underscores the significant impact a single software flaw can have on global IT infrastructure. When it comes to your company’s technology management, there is no substitute for having three things:

 

  1. A reliable, knowledgeable IT professional managing your network.
    Accidents happen even in large organizations, as seen with CrowdStrike, but you can reduce your odds of being caught up in an issue like this by working with an experienced IT team. Their expertise and knowledge in updates, backups and constant awareness keep your operations running smoothly and prevent minor hiccups from escalating into full-blown disasters.
  2. Rigorous software testing. If you have a reliable IT team, they should handle this for you.
  3. A robust disaster recovery plan. Mistakes will happen, and you need to be prepared to take action quickly so you can continue doing business and mitigate damage quickly. Many organizations affected by this outage had to pause business because they had no action plan for a disaster like this. Don’t be caught without plan B if something like this happens in your organization.

 

Don’t wait until you’re hit with a crisis to take action. Ensure your business is prepared by partnering with an experienced IT team. We offer a FREE, no-obligation Network Assessment where our team of experts will evaluate your current systems, identify potential vulnerabilities and develop a comprehensive plan to safeguard your business against future outages. Your company’s security and continuity depend on it.

 

Call us at 216-800-7800 or click here to book your FREE Network Assessment today!

 

10 Warning Signs Of Medical Fraud And How To Protect Yourself

10 Warning Signs Of Medical Fraud And How To Protect Yourself

Health insurance is designed to provide access to necessary treatments, preventive services and emergency care to individuals and families in need, and, apparently, now it’s also used to hand out paydays to scammers.

 

In February of this year, Change Healthcare fell victim to a cyber-attack that impacted thousands of health care providers, insurers and policyholders nationwide. Reports from this incident suggest that around 50% of all US medical claims could be at risk! To put that into perspective, if you’re in the waiting room with nine other people, there’s a good chance that five of you could fall victim to medical identity theft within the year. The aftermath of this fraud is staggering, affecting countless individuals and their access to health care. Once your medical information is exposed online, these identity thieves can use it to file false claims, buy expensive prescriptions and more, and it will all be conveniently billed to your account.

 

The worst part is how some people are finding out they were affected. Some are facing tax or mortgage fraud, but others are going to the doctor to find out if they need a procedure, but instead of getting a surgery date, they’re handed a rejection letter from their insurance provider, claiming the company won’t cover it because they’ve exhausted their benefits from multiple other procedures this year. But the thing is, THEY didn’t have any other procedures this year. Someone stole their medical ID and used it for their own procedures.

 

And it’s not just individuals you have to worry about. Manipulative organizations can use your medical information for fake billing schemes. What happens is that they submit false claims for medical services you never requested, received or knew anything about, then they collect their payday, and stick you with the bill. In July, 193 defendants, including 76 doctors, nurse practitioners and other licensed medical professionals, were charged for their alleged participation in several different health care fraud schemes that resulted in $2.75 billion in false billings to federal programs. Medical fraud happens!

 

How Do You Know If You’re A Victim?

Here are 10 signs that your medical ID may have been stolen and is currently being used by cybercriminals:

1.    Unexpected Medical Bills: Receiving bills for medical services you didn’t receive is a major red flag.

2.    Collection Notices: Being contacted by debt collectors for unpaid medical bills that aren’t yours.

3.    Errors In Medical Records: Finding inaccuracies in your medical records, such as treatments you never had, incorrect diagnoses or unfamiliar medical histories.

4.    Insurance Issues: Your health insurance claims are denied because your benefits have been maxed out or you’re told you’ve reached your coverage limit, despite not using the services.

5.    Notification From Your Insurance Provider: Receiving alerts from your health insurance provider about claims or services you don’t recognize.

6.    Unknown Accounts: Discovering new health insurance accounts or medical records under your name that you didn’t create.

7.    Discrepancies In Your Explanation Of Benefits (EOB): Your EOB statements from your insurer list medical services you didn’t receive.

  1. Being Denied Insurance: Having difficulty obtaining life or health insurance because medical conditions that you don’t have are listed in your records.
  2. Unfamiliar Prescriptions: Notices about prescriptions being filled in your name that you did not authorize or receive.

10.Calls From Medical Providers: Receiving calls from doctors or medical facilities about appointments or follow-ups for treatments you never had.

 

How Can You Prevent Becoming A Victim Of Medical ID Fraud?

Don’t become the next medical ID theft victim. Here are a few steps you can take to protect yourself:

  • Check For Health Care Breaches: Use a searchable database, like this one, to find out if your health care information has been compromised.
  • Secure Your Records: Store paper copies of medical records in a safe or lockbox to prevent unauthorized access. If your health care organization’s system is compromised and records are lost, altered or unable to be accessed, you will be glad you did this.
  • Shred Documents: Shred any documents with personal information before disposing of them.
  • Monitor Your Medical Records: Regularly request and review your medical records from your health care providers and look for unfamiliar treatments, diagnoses or other discrepancies.
  • Review Insurance Bills: Carefully review explanation of benefits (EOB) statements from your insurance provider for any services you did not receive and question unfamiliar or unclear charges. Contact your insurer immediately if you see any charges or services that you don’t recognize. Afterward, report any billing errors to the credit bureaus at IdentityTheft.gov.
  • Dispose Of Prescription Labels: Remove labels from empty prescription bottles before discarding them! These labels can contain information that, believe it or not, can be used to steal your identity.
  • Monitor Your Credit: At AnnualCreditReport.com, you are able to get three free reports a year to keep an eye on any suspicious activity.

 

Health care will always be around and will also always be a target for hackers. Attacks on hospitals, doctors’ offices and other medical facilities will continue. It’s important that you are taking proactive measures to protect yourself. We can help you find out how you’re at risk with our FREE Dark Web Scan. Using this technology, we can quickly find out if your information has been put up for sale on the dark web or if you’ve been a victim of a data breach. To book your Dark Web Scan, call us at 216-800-7800 or click here.

 

Why IT Security Shortcuts Can Lead to Major Risks

Why IT Security Shortcuts Can Lead to Major Risks

The National Cancer Institute in Maryland recently analyzed data from three major US health studies that gathered information on people’s daily multivitamin use. They discovered that people who took daily multivitamins had a 4% higher mortality rate than those who didn’t.

This surprising result echoes a scene from the movie Grumpy Old Men, where a character explains that, despite never exercising and having unhealthy habits, he has outlived many who followed strict health regimens. This highlights a crucial point: shortcuts to achieving meaningful, difficult goals often backfire.

 

In various aspects of life, including diet, we see that seemingly easy solutions can lead to significant problems. For example, “fat-free” or “sugar-free” labels might encourage overconsumption, negating their benefits. The Atkins diet, promising easy weight loss by avoiding carbs, led to various health issues due to an imbalanced intake. Similarly, weight-loss drugs like Ozempic have resulted in serious health complications, reminding us of the dangers of quick fixes, like Fen-Phen in the 1990s.

In the IT world, shortcuts are equally perilous. Many businesses attempt to meet compliance requirements or protect themselves from data breaches by taking the easiest, cheapest routes. It’s a common mistake to rely on free antivirus or firewall software found through a quick search, underestimating the risks. Small businesses often believe they are too insignificant to be targeted, but cybercriminals target precisely these businesses, knowing they are less likely to have robust protections in place.

Another frequent error is entrusting IT management to an acquaintance or someone with basic tech knowledge but lacking professional expertise. When businesses upgrade to professional IT services, numerous inefficiencies and vulnerabilities are typically discovered. The issue is not the intent but the lack of necessary skills and resources, which significantly increases risk.

Not all shortcuts are detrimental, though. Entrusting IT matters to an experienced managed services provider can be the optimal “easy button.” By partnering with professionals who understand your industry and its specific requirements, you can achieve compliance, security and operational efficiency without the associated stress.

Choosing the right IT provider is crucial. History shows us that experts can be convincing even when wrong, as demonstrated by past medical practices like lobotomies or financial scams like Madoff’s Ponzi scheme. Therefore, it’s vital to thoroughly vet potential IT partners, ask pertinent questions and seek testimonials from other clients.

When deciding which IT provider to let handle your network, take it seriously and don’t blindly follow anyone’s advice. It’s not your responsibility to know every technical thing that needs to happen with your network, but it is your job to ask questions, request testimonials from other clients and hire someone trustworthy. Your company’s security, reputation and, possibly, future depend on you not letting the wrong person come in and muck up your business. That’s one of the reasons I created a FREE guide that you can get here that lists out 21 questions you need to ask anyone before you let them touch your network. It’s a great resource for every business owner to have.

 

If you’re ready to hand off your IT to a reliable team of experts, our team of experts is ready to manage your network so you can focus on growing your business while we focus on what we do best: protecting it. (You can even check our website for real client reviews!)

To get started and find out what you need, give us a call at 216-800-7800 or click here to book your FREE Cyber Security Risk Assessment now.

 

Urgent Need for Robust Cybersecurity as Recent Attacks Target Businesses

Urgent Need for Robust Cybersecurity as Recent Attacks Target Businesses

If the software your organization used to close deals and pay employees unexpectedly went down and you had no idea when it would be fixed, what would you do? Could you continue doing business? How much money would you lose? Unfortunately, in June, this happened to over 15,000 US- and Canada-based car dealerships when two cyber-attacks occurred on the popular industry software provider, CDK Global.
This software attack shut down the sales, financing and payroll systems for thousands of dealers, forcing them to either stop business or revert to the old-fashioned pen-and-paper method. This incident should be a wake-up call for all small business owners, highlighting the importance of robust cybersecurity measures.
What Happened?
The initial attack occurred on the evening of Tuesday, June 18. Once it was detected, CDK Global immediately took the correct action, bringing the entire system offline to investigate the issue. The system was up and running again the following day until a second incident occurred, which resulted in the company bringing the system back offline. It’s thought the system was brought back online prematurely, before all compromised areas were discovered, resulting in a second attack. Cybersecurity experts are saying it could be weeks before the system is back to being fully operational.
While some businesses were able to revert to manual processes, this incident highlights the vulnerabilities that come with relying on digital systems. In our ever-advancing digital world, where most transactions are a couple of clicks away, significant issues arise when systems go offline. Critical parts of the business process, such as completing transactions, managing payroll and interacting with financial institutions, can come to a standstill. This means that until the systems are back online, many business operations cannot be fully completed, leading to delays and potential financial losses. Business owners know that there is no sale until the check clears the bank!
So, What’s Next?
CDK Global didn’t disclose the exact cause of the attack. Whether that was intentional or they are still unsure remains to be seen. Their security team will need to meticulously comb over every area of the business to determine exactly what was compromised. It’s often difficult for large companies to get the details about cyber-attacks 100% correct after the first review because they may not be able to determine the extent of an attack’s network penetration if there are multiple points of vulnerability.
In the meantime, businesses need to take a hard look at their systems for selling and operational continuity. Will they be prepared to continue doing business if and when this happens again?
This incident should serve as a wake-up call for all business leaders. If you don’t have a business recovery and continuity plan in place, you’re putting yourself at risk. And if you do, you need to ask yourself if it is high-quality, tested often and able to handle a large-scale attack where multiple operational systems are disabled. If the answer is no, it’s time to do something about it.
We’ll do a FREE Security Risk Assessment that will achieve two important things:
  1. We’ll analyze your network for vulnerabilities. This will show you if and where an attack can occur, and we’ll offer solutions to patch it so you’re not actively setting yourself up to be the next cyber-attack victim.
  2. We’ll help you determine what continuity or recovery plan makes sense for your organization. Cybersecurity is an essential and necessary element of doing business, but even the most robust security solutions are not 100% foolproof. This means you must have a plan to bounce back and continue doing business if something should happen to your network or to a third-party piece of software you rely on, like CDK.
To get started, call our office at 216-800-7800 or click here to book your FREE Security Risk Assessment now.